View and Manage Online Evaluations

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Managing Online Evaluations Overview

The View and Manage Online Evaluations part of the system allows users to review the details of existing evaluations and, depending on the evaluation status, also edit or delete existing evaluations. (Note: this feature is available to faculty if permitted by your institution.)

Navigate to View and Manage Online Evaluations

Select “Evaluations” from Main Menu.

Select “Request Online Evaluations” from Drop-down.

On the Online Evaluations page, select the blue “View and Manage Evaluations” tab.

Select Term for which you would like to view and manage evaluations (defaults to current term).

When all selections are made, click “Continue.”

View Evaluations

You are now on the View Evaluations page.

This page displays information about evaluations that have been created. There are three tabs that display information about course evaluation surveys; Main, URL, and Other.

1. 1. Main: displays course ID, open/close dates, evaluation status, response rate, and a “Preview” hyperlink of the course evaluation (not for live use) on the far right column. For pending evaluation there is “Add Items” hyperlink below “preview” to add instructor-specific items to the course evaluation.
   2. URL: displays the static URL address of the student course evaluation survey that can be copied and pasted for students to access. The URL page also has information on when instructors/students were sent email notifications.

1. Note: There is a single URL for each evaluation. Access to the evaluation is controlled by the students in the class list. If someone not in the class list tries to access the course evaluation, they will be given a message “Sorry, this isn’t your course evaluation.”

2. Other: displays initial parameters made per request such as evaluation form type, course type, reports available date, and who it was set up by.

Edit or Delete Online Evaluations

The View Evaluations page also allows the user to edit or delete existing evaluations based on evaluation status. You can only edit or delete evaluations created by you. For evaluations created by someone else please contact the person the evaluation was “Set up by” regarding any changes.

There are 3 types of evaluation statuses:

1. Pending: an evaluation that has been created, but has not yet started
2. Open: an evaluation that has started and is in progress
3. Closed: an evaluation that has been completed

The following table displays rules for editing & deleting evaluations based on status. The ability to edit dates is set by your IASystem™ Administrator. If your Administrator has “locked” the dates for the term, they cannot be edited. The following chart is based on “unlocked” dates:

Faculty Permissions for Editing & Deleting Online Evaluations

To edit or delete an evaluation, or set of evaluations, click the box(es) next to the evaluation(s) to select; then press either the “Edit” or “Delete” button located on the right side of the table.

• If you select “Delete,” the Delete Evaluations page will open and you can either “Cancel” or “Confirm” your deletion.
• If you select “Edit,” the Edit Evaluations page will open and you can modify one or more of the evaluation parameters and click “Submit” to confirm your changes.