Evaluation Email Notification Schedule

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IASystem™ Online Evaluation Email Notification Schedule

All online evaluations are equipped with email notifications. Emails will be sent under the following circumstances:

 Online Evaluation
 Created & Updated
  • At the time an evaluation is created, faculty receive an automated email with information about the evaluation setup details and link to the IASystem™ faculty portal.
  • At the time an evaluation is updated, faculty receive an automated email with updated information about their course evaluation details
 Online Evaluation
 Opens
  • Faculty receive an automated email notifying them the course evaluation for their class is now open.
  • Students receive an automated email notifying them the course evaluation for their class is now open and asking them to complete the evaluation.
 Online Evaluations Close
  • Faculty receive an automated email when their Course Evaluation Summary Reports are available (online or paper evaluations). These emails are generated when the evaluation is closed and the Reports Available date has been met.
 Reminders & Updates
  • Automated emails are sent to students who have not yet responded based on IASystem™ Evaluation Email Reminder Schedule (below).
  • Automated emails are sent to faculty with updated response rate information and evaluation details based on IASystem™ Evaluation Email Reminder Schedule (below).

IASystem™ Evaluation Email Student Reminder & Faculty Update Schedule

Email reminders are sent to students who have not completed the course evaluation.  Email updates are sent to faculty with current response rate information. These notifications are based on length of survey:

 SURVEY LENGTH

STUDENT REMINDER EMAIL
(NON-RESPONDENTS ONLY)

FACULTY UPDATE EMAIL
1-2 days None None
3-4 days 1 reminder, 1 day prior to close 1 update, 1 day prior to close
5-7 days 1 reminder, 2 days prior to close 1 update, 2 days prior to close
8-12 days 1st reminder, 4 days prior to close
2nd reminder, 1 day prior to close		 1st update, 4 days prior to close
2nd update, 1 day prior to close
13 + days 1st reminder, 8 days prior to close
2nd reminder, 4 days prior to close
3rd reminder, 1 day prior to close		 1st update, 8 days prior to close
2nd update, 4 days prior to close
3rd update, 1 day prior to close

Depending on your institution’s system configuration, there is also the option to have IASystem™ send an automated confirmation email to students immediately upon submission of an online course evaluation.