Upload Class Lists

Back to Table of Contents

Navigate to Institutional Data

  1. Select “Manage” from Main Menu.
  2. Select “Institutional Data” from Dropdown.
  3. From the Institutional Data page, select the “Class Lists” tab.

Generate Class List (Students) Data File

Specific information is required to upload instructors into IASystem™. To view this information, download the Excel template which provides directions and data definitions.

  1. On the “Class Lists” tab, click the download button with a green arrow.
  2. Download and fill out the Excel template with all required information.
Note: The upload template is an Excel 97-2003 workbook. IASystem™ will only accept Excel files with the .xls extension, not .xlsx files. Please make sure to save file in the correct format.
Note: IASystem uploads can also be saved and imported in plain-text CSV file format.

Upload Class List (Students) Data File

Once your datafile is ready, on the “Class Lists” tab, click the upload button with a red arrow. This will take you to the “Upload Courses” page.

  1. Select the term that corresponds to the class lists you are uploading (defaults to current term).
  2. Click the “Choose File” button and select the datafile from your computer
  3. The name of your datafile will now be listed to the right of the “Choose File” button
  4. To import the file, click the “Upload” button
  5. The next page validates the data:
  • If data passes validation (no issues or missing information) the system will show how many rows of data are ready for upload and displays a preview of the first 5 rows of data in the upload file.
  • If data does not pass validation (incorrect or missing data) the system will provide data validation messages to help users enter data correctly, or alert them of data validation errors.  These messages will indicate the location and type of data that needs to be corrected and will instruct to correct the file and upload again.

Once file is correct, click the “Upload” button.  A message will be displayed showing how many rows of data were processed and how many records were added/updated.

Note: This is generally the largest of the 3 datafiles and due to file size, may take several minutes to import.
  1. To upload another Class Lists file, select “Choose File” and then select “Upload.”
  2. To go back to the main Institutional Data page, select “Return.”